Use passwords to help protect a presentation

You can use passwords to help prevent other people from opening or modifying your presentations.

Caution

When you create a password for a presentation, record the password and keep it in a secure place. If you lose the password, it cannot be retrieved and you will not be able open or gain access to the presentation.

Do any of the following:

Require a password to open a presentation

Open the presentation that you want to add a password to.
On the Review tab, under Protection, click Passwords.
Under Password to open, select the Encrypt this presentation and require a password to open check box.

In the New password box, type a password.

Note To create a strong password, use at least seven characters and include a combination of uppercase and lowercase letters, numbers, and nonalphabetic characters such as !,$, #, and %. Do not include your account name or other personal information.

In the Verify box, type the password again, and then click Set Password.
Click OK.
Click Save .

Tip To remove the password, clear the Encrypt this presentation and require a password to open check box, click OK, and then click Save.

Require a password to modify a presentation

You can add a password so that only authorized users can modify a presentation. Unauthorized users can still open the presentation and then save it by using a different file name.

Open the presentation that you want to add a password to.
On the Review tab, under Protection, click Passwords.
Under Password to modify, select the Require a password to modify this presentation check box.

In the New password box, type a password.

In the Verify box, type the password again, and then click Set Password.
Click OK.
Click Save .

Tip To remove the password, clear the Require a password to modify this presentation check box, click OK, and then click Save.

Change a presentation password

Open the presentation that you want to change the password for.
On the Review tab, under Protection, click Passwords.
Under Password to open or Password to modify, click Change Password.
In the New password box, type a password.
In the Verify box, type the password again, and then click Change Password.
Click OK.
Click Save .

Tip To remove a password, clear the Encrypt this presentation and require a password to open or Require a password to modify this presentation check box, click OK, and then click Save.